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NET" but unnamed sources stated that the company did not desire to do the same with Office 10, as the product was only partially related to the company's. NET strategy. Office XP Beta 2 was released to 10, technical testers in late The Custom Maintenance Wizard, for example, now allowed setup components to be modified after their installation, and the setup process of Office XP itself used a new version of Windows Installer. Microsoft also terminated the product's support for Windows 95 and Windows NT 4.
Office XP was released to manufacturing on March 5, , [8] and was later made available to retail on May 31, Microsoft released three service packs for Office XP throughout the product's lifecycle that introduced security enhancements, stability improvements, and software bug fixes; each service pack was made available as separate Client and Full File update versions.
Full File updates did not require access to installation media and were intended for network administrators to deploy updates to Office XP users who installed the product from a server location; [31] [32] [33] users could also manually install Full File updates.
Service Pack 1 SP1 was released on December 11, , and included performance and security improvements, as well as stability improvements based on error reports from users.
Service Pack 2 SP2 , released on August 21, included all previously available standalone updates; some of the those previously released included cumulative security patches for Excel and Word to address potentially malicious code embedded in document macros. Earlier updates were designed to update only administrative images and fail when applied directly to clients.
Service Pack 3 SP3 was released on March 30, , and included all previously released updates, as well as previously unreleased stability improvements based on feedback and error reports received from users. SP3 does not require any earlier service packs to be installed.
Office XP has a streamlined, flatter appearance compared to previous versions of Office. According to Microsoft, this change involved "removing visually competing elements, visually prioritizing items on a page, increasing letter spacing and word spacing for better readability, and defining foreground and background color to bring the most important elements to the front.
Excel and Word introduce smart tags , commands for specific types of text including addresses , calendar dates , personal names , telephone numbers , ticker symbols , or tracking numbers in documents. Excel and Word support extensible smart tags that allow developers and organizations to display custom commands related to specific information. The smart tags used by Word are also available in Outlook if the former is configured as the default e-mail editor.
The AutoCorrect and Paste Options commands in previous versions of Office have been updated to include smart tags that are shared among all Office XP programs. The AutoCorrect smart tag provides individual options to revert an automatic correction or to prohibit an automatic correction from occurring in the future, and also provides access to the AutoCorrect Options dialog box.
After the release of Office XP, Microsoft provided a repository for downloadable smart tags on its website. Office XP introduces a task pane interface that consolidates popular menu bar commands on the right side of the screen to facilitate quick access to them.
Word , for example, includes a task pane dedicated to style and formatting options. Users can switch between open task panes through the use of back and forward buttons; a drop-down list also presents specific task panes to which users can switch.
The default Startup task pane is automatically available when users launch an Office XP program and presents individual commands to open an existing file, create a new blank file or one from a template , add a network location, or open Office Help. The Search task pane includes individual Basic and Advanced modes and allows users to query local or remote locations for files.
The Basic mode allows users to perform full-text searches , while the Advanced mode provides additional file property query options. The Office Clipboard has been redesigned as the Clipboard task pane across all Office XP programs and can accommodate up to 24 clipboard items compared to 12 in Office Clipboard items provide a visual representation to help users distinguish different types of content. Access and Excel support exporting and importing XML.
Users can also save Excel workbooks as XML spreadsheets. Office XP introduces handwriting recognition in all Office programs, allowing users to write with a mouse or stylus instead of entering text by typing on a keyboard.
Once installed, handwriting functionality is also available in Internet Explorer 5 and Outlook Express 5 or later. The downloadable Tablet Pack for Office XP provided an extension for Windows Journal to reuse notes as Outlook items and to import meeting information from Outlook into notes. Speech recognition based on Microsoft Research technology is available for all Office XP programs, allowing users to dictate text into active documents, to change document formatting, and to navigate the interface by voice.
The speech recognition feature encompasses two different modes: Dictation, which transcribes spoken words into text; and Voice Command, which invokes interface features. Speech recognition can be installed during Office XP setup or by clicking the Speech option in the Tools menu in Word When installed, it is available as a Microphone command on the Language toolbar that appears in the upper-right corner of the screen lower-right corner in East-Asian versions of Office XP.
When launched for the first time, speech recognition offers a tutorial to improve recognition accuracy, which begins by providing instructions to adjust the microphone for optimal performance. Users can configure speech recognition settings, including pronunciation sensitivity in voice command mode, accuracy and recognition response time in dictation mode, and microphone settings through the Speech control panel applet.
The Regional and Language Options applet provides Language toolbar and additional settings. With Office XP, Microsoft incorporated several features to address reliability issues observed in previous versions of Office:. Additionally, all Office XP programs provide options for users to digitally sign documents. When upgrading from a previous version of Office, Office XP retains the user's previous configuration.
The Custom Installation Wizard can prohibit the installation, use, or uninstallation of programs or features such as the Run from Network and Installed on First Use setup options. Finally, the Custom Maintenance Wizard has been updated to provide customization options to configure Office XP including user preferences and security settings.
In an effort to curtail software piracy , Microsoft incorporated product activation technology into all versions of Office XP to prohibit users from installing a single copy of the software in a manner that violates the end-user license agreement EULA. The EULA allows a single user to install one copy each on a primary device and a portable device such as a laptop. Users who make substantial hardware changes to an Office XP device may need to reactivate the software through the Internet or by telephone.
Product activation does not require personally identifiable information. Office XP introduced an optional subscription-based activation model that allowed consumers to annually license the product and receive incremental updates at a reduced price when compared with the cost of a full retail version. Microsoft originally intended to deliver the activation model to United States customers after the retail availability of Office XP on May 31, , but later decided to make it available to consumers in "a few select locations" instead, citing a more cautious delivery approach.
A new "Ask a Question" feature appears in the top-right corner of all Office XP programs and allows users to type natural language questions and receive answers without opening the Office Assistant "Clippy" or Office Help. Additionally, Office Help has been updated to aggregate and display content from the Internet in response to a query. The Office Assistant is now disabled by default and only appears when Help is activated.
The component products were packaged together in various suites. If you must use tables, create a simple table structure for data only, and specify column header information. To ensure that tables don't contain split cells, merged cells, or nested tables, use the Accessibility Checker. Use table headers. To find potential issues related to fonts or white space, review your slides for areas that look crowded or illegible. Make videos accessible to people who are blind or have low vision or people who are deaf or hard-of-hearing.
Subtitles typically contain a transcription or translation of the dialogue. Closed captions typically also describe audio cues such as music or sound effects that occur off-screen. Video description means audio-narrated descriptions of a video's key visual elements. These descriptions are inserted into natural pauses in the program's dialogue.
Video description makes video more accessible to people who are blind or have low vision. Include accessibility tags to PDF files you create from your presentation.
The tags make it possible for screen readers and other assistive technologies to read and navigate a document. Top of Page. The Accessibility Checker is a tool that reviews your content and flags accessibility issues it comes across. It explains why each issue might be a potential problem for someone with a disability. The Accessibility Checker also suggests how you can resolve the issues that appear.
In PowerPoint, the Accessibility Checker runs automatically in the background when you're creating a document. If the Accessibility Checker detects accessibility issues, you will get a reminder in the status bar. The Accessibility pane opens, and you can now review and fix accessibility issues. For more info, go to Improve accessibility with the Accessibility Checker. Tip: Use the Accessibility Reminder add-in for Office to notify authors and contributors of accessibility issues in their documents.
With the add-in, you can quickly add reminder comments that spread awareness of accessibility issues and encourage the use of the Accessibility Checker. For more info, go to Use the Accessibility Reminder to notify authors of accessibility issues. The following procedures describe how to make the slides in your PowerPoint presentations accessible.
For more info, go to Video: Create accessible slides and Video: Design slides for people with dyslexia. Use one of the accessible PowerPoint templates to make sure that your slide design, colors, contrast, and fonts are accessible for all audiences.
They are also designed so that screen readers can more easily read the slide content. In the Search for Online templates and themes text field, type accessible templates and press Enter.
One simple step towards inclusivity is having a unique, descriptive title on each slide, even if it isn't visible. A person with a visual disability that uses a screen reader relies on the slide titles to know which slide is which. Use the Accessibility ribbon to make sure every slide has a title.
For instructions, go to Title a slide and expand the "Use the Accessibility ribbon to title a slide" section. You can position a title off the slide. That way, the slide has a title for accessibility, but you save space on the slide for other content.
For instructions, go to Title a slide and expand the "Put a title on a slide, but make the title invisible" section. If you want all or many of your slide titles to be hidden, you can modify the slide master.
For instructions, go to Title a slide and expand the "Systematically hide slide titles" section. If you've moved or edited a placeholder on a slide, you can reset the slide to its original design. All formatting for example, fonts, colors, effects go back to what has been assigned in the template. Restoring the design might also help you find title placeholders which need a unique title.
To restore all placeholders for the selected slide, on the Home tab, in the Slides group, select Reset. Some people with visual disabilities use a screen reader to read the information on the slide.
When you create slides, putting the objects in a logical reading order is crucial for screen reader users to understand the slide. Use the Accessibility Checker and the Reading Order pane to set the order in which the screen readers read the slide contents. When the screen reader reads the slide, it reads the objects in the order they are listed in the Reading Order pane. For the step-by-step instructions how to set the reading order, go to Make slides easier to read by using the Reading Order pane.
PowerPoint has built-in, predesigned slide designs that contain placeholders for text, videos, pictures, and more. They also contain all the formatting, such as theme colors, fonts, and effects. To make sure that your slides are accessible, the built-in layouts are designed so that the reading order is the same for people who use assistive technologies such as screen readers and people who see.
For more info, go to Video: Use accessible colors and styles in slides. Expand the Themes gallery and select the slide layout that you want. PowerPoint automatically applies this layout to the presentation. In general, avoid tables if possible and present the data another way, like paragraphs with headings. Tables with fixed width might prove difficult to read for people who use Magnifier, because such tables force the content to a specific size.
This makes the font very small, which forces Magnifier users to scroll horizontally, especially on mobile devices. If you have to use tables, use the following guidelines to make sure your table is as accessible as possible:.
If you have hyperlinks in your table, edit the link texts, so they make sense and don't break mid-sentence. Make sure the slide content is easily read with Magnifier. Screen readers keep track of their location in a table by counting table cells. Blank cells in a table could also mislead someone using a screen reader into thinking that there is nothing more in the table. Use a simple table structure for data only and specify column header information. Screen readers also use header information to identify rows and columns.
Visual content includes pictures, SmartArt graphics, shapes, groups, charts, embedded objects, ink, and videos. In alt text, briefly describe the image, its intent, and what is important about the image.
Tip: To write a good alt text, make sure to convey the content and the purpose of the image in a concise and unambiguous manner. Do not repeat the surrounding textual content as alt text or use phrases referring to images, such as, "a graphic of" or "an image of.
Avoid using text in images as the sole method of conveying important information. If you use images with text in them, repeat the text in the slide. In alt text of such images, mention the existence of the text and its intent. PowerPoint for PC in Microsoft automatically generates alt texts for photos, stock images, and the PowerPoint icons by using intelligent services in the cloud.
Always check the autogenerated alt texts to make sure they convey the right message. If necessary, edit the text. For charts, SmartArt, screenshots, or shapes, you need to add the alt texts manually. For the step-by-step instructions on how to add or edit alt text, go to Add alternative text to a shape, picture, chart, SmartArt graphic, or other object and Video: Improve image accessibility in PowerPoint.
In the Alt Text pane, spelling errors are marked with a red squiggly line under the word. To correct the spelling, right-click the word and select from the suggested alternatives. In the Alt Text pane, you can also select Generate a description for me to have Microsoft cloud-powered intelligent services create a description for you.
You see the result in the alt text field. Remember to delete any comments PowerPoint added there, for example, "Description automatically generated. Note: For audio and video content, in addition to alt text, include closed captioning for people who are deaf or have limited hearing. People who use screen readers sometimes scan a list of links.
Links should convey clear and accurate information about the destination. For example, avoid using link texts such as "Click here," "See this page," Go here," or "Learn more. You can also add ScreenTips that appear when your cursor hovers over text or images that include a hyperlink.
For example, this hyperlink text matches the title on the destination page: Create more with Microsoft templates. For the step-by-step instructions on how to create hyperlinks and ScreenTips, go to Add a hyperlink to a slide.
An accessible font doesn't exclude or slow down the reading speed of anyone reading a slide, including people with low vision or reading disability or people who are blind. The right font improves the legibility and readability of the text in the presentation.
For the step-by-step instructions on how to change fonts in PowerPoint go to Change the fonts in a presentation or Change the default font in PowerPoint. To reduce the reading load, select familiar sans serif fonts such as Arial or Calibri. Avoid using all capital letters and excessive italics or underlines. A person with a vision disability might miss out on the meaning conveyed by particular colors. For headings, consider adding bold or using a larger font. The text in your presentation should be readable in a high contrast mode.
For example, use bright colors or high-contrast color schemes on opposite ends of the color spectrum. White and black schemes make it easier for people who are colorblind to distinguish text and shapes. Use the pre-designed Office Themes to make sure that your slide design is accessible. For instructions, go to Use an accessible presentation template or Use built-in slide designs for inclusive reading order, colors, and more.
Wired UK. Archived from the original on August 15, Retrieved September 6, Additional archives: September 11, April 23, Revision 1. Archived from the original on June 17, Retrieved September 23, Oxford University Press. Communications of the ACM. S2CID Archived PDF from the original on January 7, Retrieved May 27, Wall Street Journal. Archived from the original on August 22, Retrieved August 22, PowerPoint's two creators Robert Gaskins was the visionary entrepreneur October 31, Archived from the original on November 2, Retrieved November 2, PowerPoint was not at all in their original plan.
Rather than liquidate the firm, management and investors decided to "restart" Forethought Forethought began to develop a software product of its own. This new effort was the brainchild of Robert Gaskins, an accomplished computer scientist who'd been hired to lead Forethought's product development. PowerPoint History Documents. Archived PDF from the original on November 6, Retrieved August 21, Computer History Museum, Archive. Archived from the original PDF on November 12, In October I joined Forethought Retrieved April 22, News, Software.
Archived from the original on August 24, Archived from the original on January 23, Retrieved August 23, Windows 1. Interviewed by Geetesh Bajaj. Archived from the original on April 4, We completed PowerPoint so as to ship it on schedule on April Channel9 videos, Microsoft Developer Network. Jeff Raikes talks A transcript of the relevant section is also available.
New York Times New York ed. Archived from the original on June 20, I wrote and presented a proposal to Bill Gates for a new piece of software for the personal computer, specifically to help people create presentations Dobb's Journal. Archived from the original on June 27, We worked out a letter of intent. March 6, Archived from the original on August 21, Scripting News. Archived from the original on September 7, Archived PDF from the original on May 17, American Antiquarian Society.
Retrieved April 16, Archived from the original on June 23, The Forethought group will become Microsoft's Graphics Business Unit, forming a permanent Microsoft development and marketing facility in Sunnyvale, California.
With a site in California, Microsoft hopes to recruit programmers who might not want to relocate to Washington, [Microsoft president Jon] Shirley said. Archived from the original on September 30, Retrieved September 30, I'll just say that if you're in the business of putting on briefings and otherwise making presentations, you might want to seriously contemplate getting a Mac II just so you can use this program; it's that good.
Highly recommended. Archived from the original on May 25, Retrieved August 4, We have learned a tremendous number of technical insights through working with the Genigraphics engineering group The first three versions are described in the sidebar, "Presentation Formats and PowerPoint," p. A special promotion announced last week by Microsoft Corp. The special edition, called The Microsoft Office, includes Word 4. The promotion is available until the end of the year.
Microsoft last week announced the release of The Microsoft Office for Windows, which bundles three of the company's popular Windows applications—Word, Excel, and PowerPoint—for significantly less than they would cost separately.
The product brings to the Windows environment basically the equivalent of The Microsoft Office for Macintosh, which was announced a year ago. Because powerful tools make powerful presentations". MacWorld advertisement. BA1—BA2 inside front cover spread. August 31, Archived from the original on December 21, Slated Antitrust scanned court evidence files Microsoft Memo. Archived PDF from the original on August 28, From Vashee served in various senior marketing, product management and executive positions at Microsoft.
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Archived from the original on November 28, MBD has grown to include Rounded unit sales figures are from the revenue tables p. Ars Technica. Archived from the original on May 12, January 2, Retrieved September 9, XX, no. IDG Communications. Archived from the original on September 9, Freelance Plus, the first new release of Freelance since Lotus acquired the graphics package from Graphics Communications Inc. PC Magazine. Ziff Davis. Retrieved September 8, Harvard Graphics gained the top spot this year, and now outsells Freelance Plus by a three-to-two margin.
September 27, Letters to the Editor. Data from the Software Publishers Association and other sources show that in , while overall sales of application products grew only 12 percent, sales of Windows-based applications grew by nearly percent. At least a dozen companies besides Microsoft have sold more than 1 million units of Windows applications.
Mobile Computing and Communications [later, Mobile Office]. Archived from the original on October 1, Additional archives: August 26, Archived PDF from the original on September 22, Embedded citations: 1 Zongker, Douglas E.
Aire-la-Ville, Switzerland: Eurographics Association. PC World. Archived from the original on August 16, Edward Tufte Forum. July 14, Archived from the original on November 3, Retrieved August 20, Eastman Kodak Company has confirmed plans to discontinue the manufacture and sales of slide projection products and accessories in June of In Zachry, Mark; Thralls, Charlotte eds. Amityville, N. Archived PDF from the original on May 5, Retrieved August 19, Microsoft Office Support.
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August 14, Start the slide show with your Apple Watch and easily navigate to the next and previous slides. Google Play Store. This mode of operation was available since version 1. This feature was known as the 'presentation broadcast service' in previous versions of PowerPoint.
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Interviewed by Clay Chandler. Hult International Business School. Archived from the original on September 22, Retrieved September 22, PowerPoint succeeded so quickly because it spread rapidly by viral transmission from user to user PowerPoint made it especially easy for colleagues within the same company to share materials and incorporate one another's slides into their presentations with automatic formatting. This created networks of cooperation that benefited everyone.
Who Says Elephants Can't Dance? Talk about consternation! January 27, Business Monday. Archived from the original on September 23, Now, I would argue that every company in the world, if they would just ban PowerPoint, would see their earnings skyrocket. Employees would stand around going, "What do I do? Guess I've got to go to work.
Steve Jobs. Simon and Schuster. I wanted them to engage, to hash things out at the table, rather than show a bunch of slides.
People who know what they're talking about don't need PowerPoint. In Allen, Nancy ed. New Directions in Computers and Composition Studies. Westport, Conn. Archived PDF from the original on September 23, Computational Culture. Archived from the original on September 6, January IEEE Spectrum. Archived from the original on June 6, Download Zeen and start your minimalist presentation now.
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